Nearly half of all the emails sent in the entire world is spam. That’s a LOT of spam to clear. And spam isn’t new; it’s been around since the time of the invention of the email (in the 1980’s). While spam may seem easily avoidable for some people, it remains the no. 1 cause of viruses and other types of malware/ransomware to enter into the computers or even entire networks.
This article will explain what to look out for, provide some tips on ways to stop spam emails –even those that look very real -and how you can reduce your exposure to spam.
#1 Train your spam filter
When you get a spam email from an unknown sender, don’t just delete it. Select it, and tell your mail client that this particular message is spam. How you do this depends on your client. For instance, if you’re using Gmail’s website, click the Report spam button in the toolbar (the icon looks like an exclamation point inside a stop sign).
You also need to train the client about your false positives. Once a day, go through your spam folder looking for messages that don’t belong there. When you find one, select it and tell the client that it made a mistake. In Gmail, you click the Not spam button.
If you are using Outlook, you can right click on an email and go to the Junk Settings and do the same functions.
#2 Never respond to spam
If you recognize something as spam before you open it, don’t open it. If you open it and then realize it’s spam, close it. Do not click a link or a button, or download a file, from a message that you even remotely suspect is spam.
If you opened a spam because it appeared to be coming from a friend or co-worker, contact them immediately and let them know that their account has been compromised.
#3 Use alternative email addresses
A lot of unwanted emails can make their way into your inbox if you order a product or subscribe to a mailing list. By ordering a product or subscribing to a mailing list of a company, you are automatically signed up to receive unwanted marketing updates from that company, or it may share your contact information with a third-party advertiser.
One simple solution to stop such spam emails is to create a secondary email address that you can use for such activities. By doing so, those unwanted marketing emails will not appear in your primary email inbox.
#4 Hide your email address
The more people who expose your email address, the more spam emails you are going to get. So keep your email address hidden from public view. Avoid publishing your primary email address on the web unless it is required. Use alternative email addresses for such scenarios.
#5 Use a third-party Anti-spam filter
Most of the Anti-spam solutions that are available today can be customized as per your needs, allowing only the approved emails into your inbox. There are free anti-spam software as well as paid anti-spam software. We use Comodo Dome Shield for clients who want an automated way to get rid of spam. There are quite a few others if you Google ” Anti-Spam Filters”.
#6 Remember to Un-Subscribe to unwanted Emails
Many items that we think of as “spam”—such as newsletters and emails about deals—do aim to make your life better. However, these well-intentioned messages add up, cluttering up your inbox until they become stressful. Rather than deleting them en masse, look for unsubscribe links to stop receiving emails from that source.
These links usually appear down at the bottom of an email—because most of the time, the sender doesn’t really want you to unsubscribe. If you do take time to hunt down these links, they often direct you to a page that asks you to confirm your decision. Once you do so, most sources will respect your wishes and remove you from their mailing lists